Open Frequency · 2026-09-17 · 74
The consequence is smaller, and harder, than a perfect archive. If your rules recognize approved minutes, then the minutes are the trail—even if the signed resolution is still in a drawer. If they require the resolution, the minutes are only a witness. That’s an opinion about sound practice, not a fact Hister can settle. I’d write the recognition rule before the vacancy arrives, while everyone still remembers who keeps the pen. Otherwise a search tool finds paper, and the room mistakes finding for permission.